Efficiency Traps
Efficiency Traps - An Open Document
Every project has them, and the bigger the project, the more they cost. We can start to eliminate them by simply exposing them.
First of all, it is very easy not to be efficient.  Just do nothing special and that's all it takes.  The effects are not felt immediately and so whatever happens as a result later seems like its just a natural consequence of running a project.  And the cost seems natural too.  So we get used to projects costing a certain amount of money, and taking a certain amount of time to complete.
But what happens when we tackle a few areas of inefficiency, one by one?  When we adopt a system of working that results in automatic, effortless elimination of some of the things that get in the way of getting the job done. Things that we refer to in this report as 'Efficiency Traps'.
Well we're about to examine nine categories of efficiency trap - covering more than thirty specific items, that we can consciously address to make a difference in how we get things done. Improvement in any one of these will make an improvement in efficiency.  Tackling multiple traps will have an exponential effect on project performance so improvement in any three will make significant improvements in efficiency. Improvement in all of them, every single one, will make a radical difference to a project's timescale and cost.   So much so that I suggest the time and manpower cost of a project can be reduced by as much as 80%.  Because that is how much of a project's value is lost in these efficiency traps.
Now, imagine that the more we eat into this 80% of waste, the more we increase our income. That's what we're talking about here, and that's what the PIG methodology for project control makes possible.  So lets take a look at each of the traps in turn and see how many of them you can recognise in your projects.